Staff for IFA, ITB Berlin and InnoTrans

ITB Berlin runs from Tuesday 16 to Thursday 18 March 2027, daily from 10 am to 6 pm. IFA runs from Friday 3 to Tuesday 7 September 2027: trade visitors from 9.30 am, the public from noon on the Friday and from 10 am on the other days, closing at 6 pm. InnoTrans takes place every two years; the next one runs from Tuesday 19 to Friday 22 September 2028, 9 am to 6 pm and until 4 pm on the last day, for trade visitors only. Build-up and tear-down times come with the organiser’s exhibitor documents — send us yours and we plan the crew around them.

Take two stand hosts from 9 am to 6 pm on all five days: 90 person-hours. At the regular 28 €/h that is 2,520 € net, plus 36 € because the Sunday, 5 September, carries +2 €/h — 2,556 € in total. As a new client, the first day’s 18 hours cost 26 € instead of 28 €, which brings it to 2,520 € net. The new client rate covers the first 50 person-hours of your first day, if you create the quote in the price calculator, confirm within three days and book with us for the first time.

Because hundreds of exhibitors staff up for the same days on the same grounds, and they all want the same experienced people. Those people say yes to the first good offer — not because anyone holds them back. We recommend asking six to eight weeks ahead: for ITB 2027 that means by late January, for IFA 2027 by mid-July, for InnoTrans 2028 by the end of July. Four weeks ahead you still get a crew from us, but the choice narrows — and with it the chance of a particular language or of people who already know your stand from last year.

Yes. Build-up days, fair days and tear-down are separate shifts, each from 5 hours per person — so half a day of unpacking does not need a full fair-day booking. Tear-down starts when the fair closes and often runs into the evening; hours between 10 pm and 6 am carry +4 €/h. For furniture, flight cases and stock, book event helpers rather than hosts: same rate, people picked for carrying rather than talking.

You do — exhibitor passes and parking permits are ordered by the exhibitor. We send you the name and details of every crew member 48 hours before the first day, in time to have the passes issued. On the morning itself, keep your contact person reachable at the agreed time: if a pass is missing at the entrance, that is the one thing we cannot sort out from outside the grounds.

Often, but watch the hours. German working-time law allows ten hours of work a day at most, and a full fair day plus a reception quickly goes beyond that. The evening then becomes its own shift — with people from your stand crew who worked a shorter day, or with fresh people briefed on your guest list. It has its own 5-hour minimum, and hours after 10 pm add 4 €/h.

Three things. It is for trade visitors only, so conversations are longer and more technical — the host’s job is to find out what the visitor needs and hand over to your engineers quickly, not to explain the product in depth. It fills all 42 halls of the exhibition grounds plus an outdoor display on 3,500 metres of track, so distances are long and outdoor stands need people dressed for September weather. And with four full days and large crews, a team lead pays off: +6 €/h, charged on one person.

All of our staff speak German, most of them also English — at no extra charge. Say in your enquiry which language your guests will use and we staff for it. Further languages on request. For ITB, name them when you book — the later you ask in fair season, the smaller the chance of finding a particular language.

The fair, hall and stand number, the days and times including build-up and tear-down, how many people, what they should do, which languages and the dress code. You can start with the price calculator in English; access details and billing data can follow. Quotes and invoices can be issued in English. Clients based outside Germany pay the quoted amount in advance, before the first shift — a standing rule, not a judgement on anyone. As a business based outside Germany you pay no German VAT — the details are in our guide for foreign companies.